BYLAW OF THE
NORTH DAKOTA SPORTFISHING CONGRESS
Article I - MEMBERSHIP
Section 1: There shall be two (2) membership classifications in the organization:
a) Organization Membership, which shall include club delegates of each organization which becomes a member;
b) Individual/Family Membership, which shall include an adult male and/or female as well as all children under the age of 18 years while residing at the parent or parent’s home joining.
Section 2: Active Member shall mean any membership classification whose dues are paid.
Article II - FISCAL YEAR
Section 1: The fiscal year of this organization shall begin on April 1 of each year and end on March 31 of the next year.
Section 2: An audit of the fiscal year financial records shall be performed immediately following the close of the fiscal year and a report of the audit shall be presented at the next meeting of the organization.
Article III - DUES
Section 1: Organization Membership shall consist of individual members. Membership for each club shall be $100.00 per club per year effective April 1, 2020.
Section 2: Individual/Family Membership shall be $10.00 per individual/family membership annually effective April 1, 2020.
Article IV - OFFICERS
Section 1: The President shall be the principal executive officer of the organization and shall manage all of the business and affairs of the organization subject to the direction and control of the Board of Directors. He/She shall preside at general meetings and Board of Directors meetings, unless not able to do so. He/She with Board direction and approval, may contract in the name of the organization, countersign financial drafts, and serve as the official signature for any organizational documents. He/She shall in general perform all duties incident to the office of the President and such other duties as prescribed by the Board of Directors.
Section 2: The Vice President, in the event the Presidents absence, death, inability or refusal to act, shall perform all the duties of the President including the powers, responsibilities and restrictions as specified in Article IV, Section 1 above. He/She shall perform such other duties which may be assigned by the President or Board of Directors.
Section 3: The Secretary/Treasurer, shall keep the minutes of the general and board meetings in acceptable minute books; provide each Board member with a copy of the minutes within thirty (30) days following the meeting, be custodian of the organization's records; and in general perform all those duties incident to the office of Secretary/Treasurer as well as other duties assigned by the President, Vice President (acting in a presidential capacity), or Board of Directors.
The Secretary/Treasurer, with the direction and approval of the President and/or Board shall be responsible for the funds and securities of the organization; be responsible for depositing of funds and issuing drafts to pay organizational expenditures; and in general perform all the duties incident to the office of Treasurer as well as such other duties which may be assigned by the President, Vice President (acting in a presidential capacity), or the Board of Directors.
Section 4: In the event that an officer is not able to perform or fulfill his/her duties or requirements, it shall be the responsibility of the Board of Directors to appoint a person to fill the unexpired term.
Article V - DIRECTORS-AT-LARGE
Section 1: There shall be up to three (3) Directors-At-Large of this organization.
Section 2: Each Director-At-Large shall be a resident of North Dakota.
Section 3: The Directors-At-Large shall assist the President in the discharge of his/her duties and shall also perform such other duties as shall from time to time be assigned to them by the President.
Section 4: The Directors-At-Large shall be elected.
Article VI - BOARD OF DIRECTORS
Section 1: There shall be seven to ten (7-10) Directors of this organization.
Section 2: The Board of Directors shall consist of the elected officers; the most immediate Past President and still remains an active member; the Directors and up to three (3) Directors-At-Large elected at the annual meeting.
Section 3: There must be a quorum of the Board (two-thirds of the directors) present at any board meeting to transact business and a majority action by the quorum shall be sufficient to pass or reject board business.
Section 4: The Board of Directors shall meet at least two (2) times a year and may meet as often as necessary to properly manage the affairs of the organization as determined by the President.
Section 5: The Board of Directors may appoint additional Directors as needed up to a maximum of 10.
Article VII - NOMINATIONS AND ELECTION PROCEDURES
Section 1: A nominating committee comprised of the President, the Past President serving on the Board of Directors, and at least one member at large appointed by the President, shall present nominations in writing to the general membership prior to the annual meeting of the organization.
Section 2: Nominations from the floor will be entertained and accepted.
Section 3: Elections shall be by secret ballot and be determined by a simple majority of those voting members in attendance at the annual meeting.
Section 4: The nominations and election of the Officers and Board of Directors shall be done in order starting with the President; Vice President; Secretary/Treasurer and Directors-At-Large. The President shall be elected during odd years, the Vice President during even years, the Secretary/Treasurer during odd years, and the Directors shall be elected alternately every other year. All officers and Board of Directors shall serve a term of two years.
Section 5: The newly elected officers and Board of Directors officially assume their duties and responsibilities at the conclusion of the old business portion, and prior to the new business portion, of the annual meeting.
Article VIII - COMMITTEES
Section 1: This organization shall have as standing committees an Audit Committee, a Bylaws Committee, a Membership Committee, a Publicity Committee and a Nominating Committee. The Chairman of these committees shall be appointed by the President.
Section 2: This organization may have as many ad hoc committees as required to cope with short term needs as issues as determined necessary by the Board of Directors. The chairman of each such committee shall be appointed by the president.
Article IX - MEETINGS
Section 1: Meetings shall be held semi-annually with date and place of meeting to be determined by the Board of Directors at each prior meeting. The organization may meet at other times as deemed necessary by the Board of Directors.
Section 2: Notification of members of all meetings shall be made thirty (30) days prior to each meeting.
Section 3: The annual meeting shall be held in accordance with the organization's constitution.
Article X - VOTING
"Section 1: Voting at the annual meetings on policy, programs or other organization business, including election of officers, shall be composed of the officers, immediate Past President, Directors-At-Large, and two members of each dues paying sportfishing club.
Section 2: Each dues paying sportfishing club shall designate, by name, two representatives and one alternate to serve in a voting capacity in this organization. The alternate so named shall vote only if one of the two representatives should be absent from the annual meeting.
Article XI – AMENDMENTS
Section 1: Any amendment to these bylaws must be proposed and discussed at one meeting prior to any vote on the amendment.
Section 2: The adoption of a proposed amendment requires a majority vote of the members present at the time the vote is called for on the amendment proposal.